navigate

Close

frequently asked questions

all your questions answered here

WHAT IS INCLUDED WITH THE VENUE RENTAL?

We’re glad you asked!
  • Rectangular wood farm tables for dinner with medium, natural x-back chairs (includes setup and tear-down for up to 175).
  • Up to 175 white, padded ceremony chairs (includes setup and tear down).
  • Elegant dinnerware selections for up to 175 guests (does not include linens).
  • Four-season controlled climate inside the venue.
  • Backup generators capable of powering entire building.
  • Indoor, modern restrooms (Handicap accessible).
  • Wonderful selection of lounge seating areas with comfy leather furniture, elegant settees, and throw cushions.
  • The Grand Hall – a timber-framed hall with soaring ceilings, an oversized stone fireplace, and elegant chandeliers on dimmers.
  • 18’ x 74’ covered veranda with seating, sound system, draping, and incredible views.
  • Fully equipped bar with 200-year-old oak bartop, serving window to the veranda, and welcoming seating nooks.
  • The Loft – a lavishly furnished Bridal Suite with chandeliers, plush seating, large mirrors, hand-wrought iron balcony, full bathroom with shower and heated floor, and wet bar with mini-fridge.
  • Modern catering kitchen w/ private restroom for staff.
  • Three Firepits under the stars with Adirondack seating (includes firewood).
  • Custom flagstone path and ceremony site with stunning House Mountain views as your backdrop.
  • Onsite concierge and firepit attendant.
  • The Quarters - A richly appointed dressing area with oversized leather seating, 60” Smart TV, Bluetooth stereo system, bathroom with shower, mini-refrigerators with freezers, cornhole, and a firepit outside.
  • Extensive exterior landscape lighting.
  • Dedicated bus parking suitable for buses up to and including 55-passenger coaches.

Optional Amenities:
  • 30’ lift w/ operator for decorating.
  • Comprehensive onsite rental offerings include illumination packages, table and fireplace decor, arbors, accessory tables, linens, cake holders, propane heaters, etc to further customize your event without delivery or pickup fees at theseclusionrentals.com. If you have special requests, please inquire.

HOW FAR IS THE VENUE FROM THE NEAREST TOWN?

We are located 14 miles (about 25 minutes) from the heart of the historic district of Lexington, VA.

HOW MANY HOURS ARE INCLUDED WITH THE VENUE RENTAL?

On your wedding day, will have full access to the main venue and grounds from 10:00 a.m. until 10:30 p.m. 

Access to The Quarters is from 10:00 a.m. to the start of the ceremony.

Vendors have until 11:30 p.m. to pack and leave the property.

WHEN CAN WE HOLD THE CEREMONY REHEARSAL?

The venue (except The Loft and The Quarters) is available the day before your wedding from 10:00 a.m. to 11:00 a.m., for a walk-through and rehearsal. If there is no other event that day, a different time for the rehearsal may be coordinated with the venue. 

*If available, you can rent the venue the day before your wedding for an extended evening rehearsal and rehearsal dinner on-site.

*If available, you can rent the venue the day after your wedding for a departing brunch on-site.

IS THE VENUE OPEN FOR ANY PUBLIC USE ON THE DAY OF MY WEDDING?

No. This is your special day at a very special place. You won’t have to share it with anyone!

WHAT TYPE OF DECORATIONS DO YOU ALLOW?

We welcome decorations such as flowers, battery-operated or approved oil-filled candles, signage, greenery, and accent lighting. We do not allow anything to be applied to the walls or building that will cause damage such as nails, tack, or glue. Approved oil-filled candles must have collars and glass “hurricane” covers. Real Pampas grass is not allowed inside venue.

WHAT TYPE OF MUSIC IS PERMITTED?

The venue is designed for everything from DJs to full dance bands. Amplified music is restricted to the inside spaces by county ordinance; however, wedding ceremonies can have speaker systems for voice and appropriate music accompaniments.

WHAT ARE YOUR DEPARTURE GUIDELINES?

We love seeing that final departure photo! While we do not allow wish lanterns, fireworks, or confetti, we happily permit sparklers, bubbles, and cold spark machines.

WHEN DO I HAVE ACCESS TO THE LOFT/QUARTERS?

You and your wedding party have access to the Loft and Quarters beginning at 10:00 a.m. on the day of your wedding. You may leave your belongings in the Loft for the duration of the wedding, but all personal items must be collected and removed by 10:30 pm. For your safety and security, the Loft will be locked during the reception and we ask that only the wedding party and immediate family have access to the Loft. All personal items must be removed from the Quarters by the start of the ceremony, after which time it will be cleaned by our staff and locked.

ARE FOOD TRUCKS ALLOWED ON THE PROPERTY?

Absolutely! Our couples have brought in a variety of food trucks such as gelato, pizza, mobile bar trucks, and more.

CAN MY DOG BE IN THE CEREMONY?

Yes! We love seeing your four-legged friends take part in your big day. We ask that your dog remain off-site before and after the ceremony. Dogs must be leashed at all times.

WHAT'S THE PARKING SITUATION?

We currently have gravel parking for approximately 45 cars with overflow parking in an adjacent lawn. If overflow parking is required, we provide a staff member to direct the parking. We also have additional gravel staging areas for coaches, limousines, and other large transportation vehicles.

CAN WE BRING IN OUR OWN ALCOHOL?

There are two options for alcohol:
1. You can bring your own if you obtain a Virginia ABC banquet license for the day of the event(s) 
2. If your caterer has an ABC license, you can source your alcohol through them, relieving you of obtaining a license. Regardless of how the alcohol is sourced, it must be served by a bartender. A copy of the ABC license is due 30 days prior to the event and must be displayed in the bar during the event.

DO YOU REQUIRE LIABILITY INSURANCE FOR THE DAY OF THE EVENT?

Liability insurance is required by the venue renter and all vendors. Event insurance is easily attained at minimal cost from providers such as Eventsured, Markel, Travelers, Wedsafe, and Wedsure. Your insurance certificate is due 30 days prior to the event.

WHAT IS THE BOOKING PROCESS AND PAYMENT SCHEDULE?

Upon requesting a specific date for your wedding, a short, online questionnaire is sent to obtain everyone’s contact information. After we receive the completed questionnaire, the rental agreement and invoice for 50% of the rental are prepared and sent electronically.
• You have five (5) days from the time the rental agreement is sent to review, sign, and submit payment for the initial 50%.
• 90 days prior to the wedding, the remaining 50% balance is due.
• 30 days prior to the event, a $1,000 damage security deposit in the form of a check is due (refundable within 14 days if no damages are incurred).

ARE WE REQUIRED TO CHOOSE FROM A PREFERRED VENDORS LIST?

Yes, we have compiled a list of wonderful vendors to help ensure an incredible experience. However, if you have a specific vendor you’d like to work with that is not on our list, they may be used with prior approval by The Seclusion.

DO YOU REQUIRE A WEDDING COORDINATOR?

Yes, we do, because we want your day to go smoothly! You are invited to choose from one of our preferred coordinators or work with your own with prior venue approval.

DO YOU HAVE NEARBY OR ONSITE LODGING?

Yes! In addition to the selection of hotels in nearby Lexington, VA, we have a beautiful, 4-bedroom cottage on the property (Whippoorwill Cottage). There are also other Airbnb properties available near the venue. Please contact us for more details on what is currently available.

DO YOU ALLOW EVENT TENTS?

Yes, event tents are allowed from reputable tent companies with close coordination with the venue.

DO YOU CHARGE ANY ADMINISTRATIVE FEES?

Yes, we charge a 5% Administrative Fee to help cover miscellaneous labor costs of planning meetings, walkthroughs, teleconferences, etc.

WHAT IS THE SALES TAX ON THE VENUE RENTAL?

Virginia Sales Tax is 5.3%

DO YOU OFFER PAYMENT PLANS?

Yes! We are happy to customize a plan that makes it easy for you. 

WHAT FORMS OF PAYMENT DO YOU ACCEPT?

We accept all major credit cards, checks, ACH bank transfers, and cash.

DO YOU CHARGE A CREDIT CARD PROCESSING FEE?

Yes. We charge a 2.9% credit card processing fee.

inquire now

we can't wait to hear from you

have more questions? Contact the seclusion